Potter Clarkson is a practice with a history in the Swedish intellectual property market which reaches far beyond its opening of staffed offices in Stockholm in 2018. We are a leading European full-service intellectual property practice. With offices in the UK, Sweden and Denmark, we are well-known for handling some of the most complex and challenging patent and trademark cases, and we are well-regarded for successful prosecution, opposition and appeal work. Our proven excellence has made us the European firm of choice for several global giants, household names, universities and SMEs, as well as smaller companies and individuals all of whom wish to benefit commercially from their investment into intellectual property.

The Stockholm office today consists of 16 employees, and wishes to add a talented, forward-thinking Paralegal to the heart of the team.

The role:

As the first Paralegal in our Stockholm office, you will play a central role in shaping and developing the team’s presence in this location. As a Paralegal within the Patents team, you will be pivotal in delivering high-level paralegal support to clients and fee earners. Working closely with attorneys and trainees, you will manage complex administrative tasks, ensure compliance with legal standards, and contribute to the smooth running of patent operations. In addition, you will act as a key liaison between the fee-earning team and internal Business Services, promoting collaboration and operational efficiency. Your position will be instrumental in establishing best practices and supporting the growth of our Stockholm office.

Key Responsibilities

Legal and Administrative Support

• Prepare and file ancillary documents via EPO, UKIPO, WIPO and other relevant databases.
• Draft and format documents, presentations and assist with official communications using standard email templates.
• Monitor case details and deadlines using the firm’s bespoke records management system.
• Manage case files and electronic records using iManage, including file creation and closure.
• Assist fee earners in retrieving information from IP-related websites and databases.
• Coordinate with external service providers to obtain and process formal documents.

Client and Team Collaboration

• Maintain high standards of client care and responsiveness.
• Access, update, and upload information to external client portals.
• Assist with attorney diary management and prompt tracking.
• Book internal and external meetings and prepare/distribute meeting minutes.
• Support internal and client-related travel and accommodation arrangements.

Operational and Strategic Support

• Provide assistance to the Paralegal Professional Lead and Head of Department as required.
• Assist professionals with expense claims.
• Log chargeable and no-chargeable hours accurately.
• Assist professionals with electronic billing.
• Offer general support to colleagues and contribute to team initiatives.
• Undertake additional professional tasks as identified.

Skills and Competencies

Essential Qualifications

• CIPA qualified or demonstrable experience in the field of patents.

Core Competencies

• Leadership: Serve as a trusted advisor and role model for paralegals and trainees.
• Communication: Strong written and verbal skills for effective client and colleague interactions.
• Organisation: Ability to manage multiple priorities and meet tight deadlines with precision.
• Attention to Detail: High level of accuracy in handling legal documents and procedures.
• Technical Proficiency: Skilled in Microsoft Office Suite, legal databases, billing and project management tools.
• Problem-Solving: Analytical mindset with the ability to resolve complex issues efficiently.
• Interpersonal Skills: Collaborative and approachable, with the ability to build strong working relationships.
• Confidentiality: Uphold ethical standards and maintain strict confidentiality at all times.

Benefits

• Competitive salary based on experience.
• 25 days annual leave + bank holidays.
• A company pension scheme.
• Healthcare package.
• Regular company away days & social events.

We can offer:

• A work environment that provides a unique combination of British and Scandinavian values.
• The benefits of a small, growing office paired with the infrastructure of a larger firm
• Excellent career development and partnership prospects. If you’ve got the experience and ambition we’re looking for, we can create a role perfectly tailored to you. We recruit for talent and attitude and train for skills. You will be challenged to learn and are encouraged to make a significant impact on the firm.
• We are committed to promoting a healthy work-life balance and supporting the wellbeing of all our people.